Privacy Policy
Last updated: 07.01.2026
This Privacy Policy describes the principles governing the processing of personal data by Velaris Executive Search in connection with its advisory activities and the execution of executive search projects.
Velaris Executive Search specializes in the delivery of executive search projects and advisory services relating to the sourcing of senior leadership. The protection of personal data constitutes an important element of responsible professional advisory practice.
Data Controller
The Data Controller is:
Velaris Executive Search
al. Wyzwolenia 14 lok. 25A
00-570 Warsaw
Poland
For matters relating to the processing of personal data, the controller may be contacted at:
📩 privacy@velarissearch.com
Categories of individuals whose data may be processed
Velaris Executive Search may process personal data relating to the following categories of individuals:
• candidates participating in executive search projects
• potential candidates identified in research processes
• clients and individuals representing clients
• individuals contacting Velaris Executive Search via the website or email
• business partners and suppliers
Purposes and legal bases of data processing
| Categories of individuals | Scope of data | Purpose of processing | Legal basis |
|---|---|---|---|
| Candidates in executive search processes | identification data, contact details, professional experience, employment history, information contained in a CV or professional profile | identification, assessment and presentation of candidates in executive search projects conducted for clients | Article 6(1)(f) GDPR – legitimate interest of the controller consisting in the provision of advisory services |
| Potential candidates (research / talent pool) | publicly available professional data, position, career history, information from public professional sources | identification of potential candidates for executive search projects | Article 6(1)(f) GDPR – legitimate interest of the controller |
| Clients and individuals representing clients | name, position, contact details, corporate data | conducting business cooperation and the execution of advisory projects | Article 6(1)(b) and (f) GDPR |
| Individuals contacting via the website | name, email, telephone number, message content | handling enquiries and business contact | Article 6(1)(f) GDPR |
| Partners and suppliers | identification data, contact details, corporate data | execution of business cooperation | Article 6(1)(b) and (f) GDPR |
Sources of personal data
Personal data may be obtained:
• directly from the individual concerned
• from clients of Velaris Executive Search in connection with the execution of advisory and executive search projects, in particular in relation to individuals representing clients or participating in recruitment processes
• through professional referrals or industry contacts provided by individuals cooperating with Velaris Executive Search, limited to information relating to professional activity
• from publicly available professional sources, such as professional profiles or other information relating to professional experience
As part of its advisory activities, Velaris Executive Search may process information relating to candidates’ professional experience, career history, roles held and professional competencies.
Such information may originate from publicly available professional sources, industry referrals or professional relationships connected with executive search activities.
Velaris Executive Search processes personal data to the extent necessary to identify and assess candidates in executive search projects.
Recipients of personal data
Personal data may be shared with entities supporting the activities of Velaris Executive Search, in particular:
• IT and hosting service providers
• providers of communication tools
• legal or tax advisors
• entities cooperating in the execution of advisory projects
• clients of Velaris Executive Search to the extent necessary for the execution of executive search projects
All entities processing personal data operate on the basis of appropriate agreements and in compliance with applicable legal regulations.
Transfer of data outside the European Economic Area
When using technological service providers based outside the European Economic Area, personal data may be transferred outside the EEA.
In such cases Velaris Executive Search applies appropriate data protection mechanisms required under the GDPR, in particular standard contractual clauses approved by the European Commission.
Data retention period
Personal data is retained for the period necessary to fulfil the purposes of processing, in particular:
• for the duration of executive search projects
• for the period necessary to maintain professional and business relationships
• for the period required under applicable legal regulations
In the case of candidate data, Velaris Executive Search may retain personal data for the period necessary to execute executive search projects and to identify candidates for future projects.
Velaris Executive Search conducts periodic reviews of the relevance of stored data and deletes data that is no longer necessary for the purposes of processing.
Rights of data subjects
Each individual whose personal data is processed has the following rights:
• the right of access to personal data
• the right to rectification of personal data
• the right to erasure of personal data
• the right to restriction of processing
• the right to object to processing
• the right to data portability
• the right to lodge a complaint with the President of the Personal Data Protection Office
In particular, an individual whose data is processed may object at any time to the processing of their personal data in connection with executive search activities.
To exercise the above rights, the Data Controller may be contacted.
Data security
Velaris Executive Search applies appropriate technical and organisational measures to protect personal data against unauthorized access, loss or destruction.
Access to personal data is granted only to authorised persons, and the technological solutions used are regularly reviewed from a security perspective.
Contact regarding personal data
For matters relating to the processing of personal data, the Data Controller may be contacted at:
📩 privacy@velarissearch.com
Changes to the Privacy Policy
Velaris Executive Search may periodically update this Privacy Policy, in particular in the event of changes in legal regulations or the functioning of the website.
The current version of the document is always available on the Velaris Executive Search website.